Library Procedures

Here you can find information about how we organise our collection and how we deal with the issuing and returning of books. If you have any questions please do not hesitate to call in and see Mrs Bamber or email on

Borrowing procedures in our Library

Borrowing guidelines – who can borrow, how many items and for how long?

  • Staff
    – unlimited number of items for 4 weeks.
    – should other teachers require items for a school wide topic then teachers are asked to return items not being used / be fair in the length of time taking books
  • Junior Students
    – Junior students are in Years 1-6 and may borrow 3 items for two weeks. New entrants generally start with 2 books and move to 3 when they are used to issuing and returning books.
    – students who consistently return books on time and would like to borrow more, may borrow up to 5 books.
    – students who have books overdue may only be allowed up to 3 books in total until the overdue books have been returned.
    – may not borrow items from the senior collection.
    – students in years 5 and 6 may borrow books from the senior collection if they have completed a STAR Book permission form which can be downloaded below:
  • Senior students
    – Senior students are from years 7 and 8
    – may borrow up to 5 items from the senior fiction area. The same rules apply to senior students in terms of overdue books – a maximum of 3 books may be borrowed while there are overdue books still to be returned.
    – some items in the senior fiction area are only suitable for years 7-8 and may be borrowed by STAR Book students in year 5-6 at the librarian’s discretion.

Overdue and lost books

  • Books may be renewed if they have not been reserved by another student.
  • Overdue slips are sent home approximately twice per term and these detail all items that are overdue.
  • When a book has been overdue for over 4 weeks, a letter will be sent home to parents asking for their assistance in finding the book. We also search the library shelves and students are asked to search the classroom.
  • When a book has been overdue for 6 weeks, a quote for the replacement cost of the book will be sent to the parent. The book will be written off and replaced if applicable.


  • Books can be reserved on the online catalogue or by asking a librarian to do this at the issue desk.

When an item that has been reserved is returned, this will be kept on hold in the library until the book is borrowed by the person reserving it for up to two weeks. If the book is not taken in that time then it will be returned to the shelf and the reservation cancelled.

Seatoun School Library Collection:  guiding statement 

  1. Rationale

Seatoun School Library supports our students in developing key competencies across all learning areas of the New Zealand Curriculum.  To achieve this goal, it purchases, provides access to, and curates, a wide range of high quality, up-to-date resources – digital, audio-visual and print. The library also strives to meet the reading needs and interests of students who range in age, ability and cultural background.

  1. Purposes

            We select resources to:

  • support and enrich the educational programmes of the school
  • support inquiry learning and the development of 21st century multi-literacies
  • provide access to a wide variety of information sources via print publications and online resources
  • inspire a reading culture throughout all levels of our school
  • meet and extend the students’ recreational needs and interests
  • provide information on opposing sides of controversial issues and different points of view
  • promote the school’s goals on equity, gender, biculturalism and multi-culturalism
  • foster an awareness and knowledge of the cultural and heritage of New Zealand and of other countries
  1. Guidelines

 3.1       Responsibility for selection

The Librarian has overall responsibility for selecting and buying resources for the collection.  They actively consult classroom teachers, and seek input from students. Resources are selected according to identified needs and gaps in the collection.

 3.2       Selection of school library resources

  • Selection criteria, as suggested by the National Library of New Zealand, are outlined here:Do we need the item? Does it fill a gap in our collection?
    Is it relevant to the curriculum and / or learning needs / interests of our students?
    Will our students be able to read it?
    Is it up-to-date and accurate?
    Is the information / narrative free from unacceptable bias or stereotyping?
    Is it attractive to our readers – from the cover or homepage design to the standard of its visual content?
    Is the information displayed and organised well for our intended users, easy to navigate, with help pages clear and concise?
    Is the font size appropriate for the intended readership; and (for books) do the contents, index and page numbering allow easy access to information?
    What level of use would you expect for this item?
    Is it good value for money?
    Which format would be more useful – online or print?
    Is it physically durable?
  • We undertake to buy New Zealand publications that meet the selection criteria.

3.3       Guidelines on accepting donations

Items which are offered for donation are accepted using the same criteria as above. Acceptance of a donated item is not automatic, sometimes they may just not be a good fit with our collection or the needs of our students. Donors should not be offended should the librarian choose not to accept the items. Should donations not be accepted they will be returned to the owner, or disposed of under our usual weeding policy.
We ensure that donors are made aware that in giving the material to the school they relinquish ownership of the item/s.

3.4       Processing, mending and weeding policy

  • Processing (cataloging and covering) extends the life of resources and will be completed before we make new items available for use.
  • Mending is costly in terms of time and extensive mending will only be undertaken if replacement of the item is not possible and it meets current selection criteria.
  • Weeding is an ongoing process of removing items from the shelves that no longer meet the selection criteria, support student needs, are appealing and in good physical condition and are being used by the staff and students.
  • The benefits of weeding are that the library collection is relevant and up to date, it is attractive and inviting and students and teachers are able to find what they need.
  • The Librarian weeds the collection in consultation with classroom teachers. Teachers will be given the opportunity to browse the weeded items before they are removed from the system and teachers or staff may ask that a book not be removed from the collection if they feel it still meets the selection criteria.
  • Weeded material will be disposed of permanently. In the first instance we may hold a used book sale and offer the books to the students for a minimal amount. Remaining items will be placed in the recycle bin. Most material weeded will not be suitable for donation to other libraries in New Zealand or overseas.

3.5       Challenged resources: procedure for responding to complaints about a specific library resource.
Seatoun School maintains that only parents or legal guardians have the right and the responsibility to restrict the access of their children to library resources, and should advise their children accordingly.  School staff are unable to take responsibility for restricting individual students from accessing specific resources held by the school library.

Some items in the collection for senior students, deemed unsuitable for younger students due to their content, may be restricted at the discretion of the Librarian and class teacher. Any objections to this may be taken up with the Principal.

Where a complaint against a specific library resource cannot be resolved through informal discussion, we will take the following steps:

  • Key members of staff will be notified and the item made available to them to review.
  • Advice will be sought from the National Library (0800 LIB LINE: 0800 542 5463)
  • The complainant may be invited to complete the Challenged resources complaint form

The complainant may also be referred to: